Sample Collection eWorkflows

OverSite guides users through sample collection; from pulling supplies to shipment.

Drive Efficiency. Reduce Risk. Accelerate Results.

OverSite eWorkflows

Staff are guided with instructions and embedded SOP videos, step-by-step from draw to delivery. This ensures accuracy, consistency, and compliance every time —no paper manuals, no confusion.

Pick patient and visit.

Patient info is entered into OverSite one time, on their initial visit. Everything else is selected. Sites must be completed in order.

Pick supplies.

Scan QR code encoded with lot number and expiration date.

Collect samples.

OverSite provides a 1-click entry to collect current date and time.

Process samples.

OverSite generates and prints barcodes and populates fields. Or for pre-barcoded, scan barcodes.

Ship & store samples.

Storage location selected from dropdown or scanned.

Fill in the gaps between your systems with real-time data capture and protocol-aligned workflows—all in a scalable, no-code web platform. Every action is captured, time-stamped, and audit-ready!

Follow eWorkflows Through Your Study

Step 1: Digital Protocol Setup

eWorkflows that mirror your current process

We transform your existing sample collection procedures into digital eWorkflows that guide sites through the exact same steps they're already familiar with. No new processes to learn—just digital versions of what already works.

What happens:

Your study protocol becomes an interactive eWorkflow
Collection steps mirror your current site procedures
Digital forms replace paper tracking without changing the workflow
Automatic integration with your EDC and lab systems happens behind the scenes

Timeline: Most eWorkflows are configured within 1-2 weeks

Step 2: Sites Follow Familiar eWorkflows

Same process, digital guidance

Collection teams use OverSite's eWorkflows just like they'd follow their current paper protocols—scan, collect, document. The difference is everything happens digitally with real-time validation and automatic data capture.

During collection:

Sites follow step-by-step eWorkflow guidance on any device
Patient barcodes and sample IDs scan automatically
Collection data validates in real-time to catch errors immediately
Sample labels generate with all required information
Data syncs instantly to sponsors and labs—no manual entry required

The key difference: Instead of paper forms that get transcribed later (with potential errors), collection data flows directly into all systems in real time.

Step 3: Real-Time Data Across All Stakeholders

Everyone stays synchronized automatically

The moment a sample enters an eWorkflow, sponsors see updated dashboards, labs receive accurate processing information, and sites get instant confirmation that everything was logged correctly.

Sponsors see:

Live collection status across all sites
Immediate alerts for any protocol deviations
Complete chain of custody from collection to analysis

Labs receive:

Accurate sample information before samples arrive
Processing requirements and special handling instructions
Real-time updates on sample location and status

Collection Sites Experience:

Instant confirmation of successful sample logging
Clear next-step guidance for any special requirements
Automatic coordination with sponsors and labs

Ready to Ditch the Spreadsheets?